AI Work Shift Logo
Autopilot Admin Team

Meet Your Specialized AI Workforce

Choose the virtual staff members you need first, and stack more as your operational bottlenecks grow. Designed to operate 24/7 with zero sick leave.

Our Hero Staff Profiles

Each AI worker operates within their own strict security sandbox and reports to you.

Alex

Front Desk & Booking

Answers enquiries, books jobs/appointments, and never lets a call go to voicemail.

Core Workflows Handled

  • Monitors email & website enquiries 24/7
  • Integrates with calendar to schedule jobs
  • Sends instant booking confirmations and reminder SMS

Sarah

Account Manager

Follows up every quote and lead, updates the CRM, and keeps the calendar full.

Core Workflows Handled

  • Automatically follows up open quotes and leads
  • Syncs and updates client records inside your CRM
  • Flags high-value leads for personal human touch

Marcus

Research & Analysis

Pulls reports, tracks KPIs (wrench-time vs travel-time), and watches the numbers.

Core Workflows Handled

  • Compiles weekly financial and performance reports
  • Identifies efficiency bottlenecks and leaks in operations
  • Tracks vehicle, technician, and tool utilization
010SEC

Linda

Books & Compliance

Chases overdue invoices, reconciles in Xero, and keeps records audit-ready.

Core Workflows Handled

  • Monitors unpaid invoices in Xero or MYOB
  • Sends friendly, automated payment reminders
  • Prepares monthly tax, compliance, and BAS documentation

Jack

Dispatch & Logistics

Coordinates technicians, orders job materials, and keeps clients updated on ETA.

Core Workflows Handled

  • Assigns jobs based on technician location and skill
  • Drafts purchase orders for required project materials
  • Sends real-time ETA updates to waiting customers

Emma

Reviews & Reputation

Requests reviews from satisfied clients, posts local updates, and monitors reputation.

Core Workflows Handled

  • Sends post-job feedback and Google review links
  • Monitors and alerts you to Google Business reviews
  • Drafts local service area updates for your social channels

How do they work with your existing staff?

Our AI workers don't replace your people—they free them up. They monitor your inbox and software (like Xero or ServiceM8) in the background. When they detect a routine task, they draft the response, compile the quote, or log the data, then wait for your human staff to confirm before sending.

Built and managed in Perth WA✓ Integrates with Xero, Gmail, ServiceM8 & more

Ready to hire your first AI worker?

Let's run a free 15-minute diagnostic on your workflow to identify which AI staff members will save you the most hours.

Book a Workshift Audit